PTG Meeting - December 2005

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PTG EXECUTIVE BOARD MEETING
JANUARY 10, 2006
Teacher’s Lounge

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Present: Ms. Maino, Father McCain, James Wilson, Kendal Savelli, Virginia Carroll, Lisa Serdengecti, Lori Limchayseng

6:00 Opened the meeting with a prayer.

Prior Minutes: A motion was made to approve the November and December minutes. It was seconded and passed.

Principals Report:

School Budget—The School Board is approving the budget in the next couple of weeks and will speak at the general meeting next month to present that information.
Dr. Seuss Day—plans are in progress for this year’s reading appreciation day (Dr. Seuss’s birthday/March 2^nd). Information will be distributed when available.
Auction update

1. Faculty Fun night—was a huge success and will be repeated.

2. Fire truck/Pancake Breakfast—another success that will be repeated.

3. Santa and Cookies—successful this year but input suggested only doing one next year and making sure that the communication is clear that the PTG is providing cookies and hot chocolate but not serving and helping with the parties.

4. Chairperson—each year the responsibility for finding an auction chair is a function n of the PTG

OLL Alumni—This year 35 people attended the alumni breakfast. It will continue to be held every year on Epiphany Sunday. Each year the graduating high school alumni will be honored.

Chairperson’s Report:

Endowment Fund—The PTG, as a group, needs to familiarize themselves with the current endowment and start thinking about the commitment that needs to be made to continue to grow the savings. 80% of the interest is used each year to assist tuition and 20% is used for miscellaneous needs.

Spring Fundraiser—A motion was made to hold a school/parish raffle instead of an event. It was seconded and passed. The mail-out raffle will be held after Easter and prizes will be determined but will include the week in Tahoe at the timeshare that OLL owns.

Chevy’s Night—will be held in February, date to be determined.

New Playground equipment—$1000 has been allocated for playground update. Suggestions included repainting the U.S. map and other activities on the concrete. Research needs to be done regarding the cost before a decision is made.

Auction wrap-up—A meeting will be held Thursday, January 12, led by Kasey Pine to complete binders for next year’s leads. These binders will have better job descriptions and a flowchart for responsibilities on each project. Checkout procedures are also being evaluated to improve on last year’s method. A policy must be made regarding duplicating the classroom projects. These are sold as ‘one of a kind’ items and cannot be reproduced for the rest of the class.

Board meeting time—it was suggested that 6:00 pm is too early for part of the board. The time has been changed to 6:30 pm on non-general meeting nights. Our first meeting at 6:30 will not be until March.

Room Mother’s information letter—In response to feedback that new families would like more information and communication, it was suggested that the Room Mom’s provide a monthly information sheet for their class. It was decided that a monthly letter was overwhelming but they will try to create a general one for the start of each year. They are working on producing one that will go out next month. As for the board, we can assist with communication by producing a FAQ (Frequently Asked Questions) sheet and publish it on the website. These questions will be gathered from a survey that will go out in the Wednesday Window.

Flowers—the planter’s boxes in the courtyard are looking a little sad. Suggestions were bulbs. Costs are being evaluated.

Treasurer’s Report:

The Budget was presented. Auction monies are reflected in the current numbers.

New Business:

PTG duties were distributed and will be evaluated at the next meeting to delete redundant responsibilities.
January 28^th is the volunteer Thank You reception after the 5:00 Mass. The PTG board is invited to attend.

6:30 Meeting was closed with a prayer.